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Question Properties

Understand the different Question properties and when to use what

Question Property

Available in

Description

Requires Attachment

 

All question types

 

Decide if you need attachments with any response and whether the attachment is mandatory .

Enabling only images would allow users to allow multiple images. With image attachments you have an option to restrict to only live camera clicks and even choose whether you want to restrict the click to a portrait or landscape picture. Use the ‘Only Camera Evidence’ property

If any other attachment types is enabled, the user can attach only one file.

Enabling document allows users to attach a ppt, pdf, doc, xls or a zip file.

 

Requires Action

 

Recommended on MCQ, Short answer, Descriptive

 

This simple click can convert a form to a workflow. By using this option, you can add various levels on a process; by default level zero is considered to be all the questions without any levels. While creating levels, you can assign same level to multiple questions and also to multiple users. Additionally, you cannot skip a level, you have to create levels in succession for the process to function properly.

 

Milestone

 

MCQ, Score, Short answer – Date

 

t is a question level alert option that allows users to get alerts for any non compliant questions. This can be only set on MCQ and Score type of questions and once set, every user needs to subscribe to them on user level from the Reports>Milestone tab, to get an Email or SMS alert every time a milestone is achieved.

 

Administrators only

 

Recommended on MCQ, Short answer, Descriptive

 

This is akin to the ‘For office use only’ section seen in physical forms. This field can only be updated by the process owner from the edit option available when seeing reports. You have an option to decide whether this response is visible to the assignee or not

 

Allow Edit

 

All question types. But not recommended

 

If you had checked ‘Allow Data Edit’ when configuring the process, you can decide whether the user can edit this field after the original submission.  Saying: ‘Always’ will allow users to modify the submissions any time whereas ‘Till first entry’ will only allow them to come back and submit an empty field later.  For this to work, the given question would need to be non mandatory.

PS – Allowing edit is not recommended as it impacts data integrity

 

Spotlight

 

MCQ, Short Answer

 

Tagging a question as a “Spotlight” is useful in multi-level workflows. With this feature you can allow the person receiving the submission see the response to the spotlight question and use that data to pick the record that he/ she wants to act on first.

 

Apply formula

 

Data Collection : Score | Short Answer – Date

 

Select tasks from the left window (organized by sections), adding them to the workspace (empty box) in the center by clicking >> Select expression (*,+) from the collection in right. You can also undo selection or clear window by clicking relevant icons in the workspace. Once the formula is configured, click on “Apply”

 

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